Website Privacy Statement

1. Introduction

Bevington & Partners values the privacy of every individual and is committed to handling personal and health information in accordance with the Australian Privacy Principles contained in the Privacy Act 1988 (Cth) (the “Privacy Act”).

This Website Privacy Statement applies only to websites, webpages and electronic addresses operated, maintained or administered by Bevington & Partners under the domain names www.bevingtonandpartners.com and www.xep3.com. It does not apply to any linked or other web spaces.

This statement explains how Bevington & Partners will handle your personal information when you access and interact with its web spaces, including any service accessible through them that facilitates interactive information sharing. Examples of such web services include social networking services (e.g. Facebook), wikis (e.g. Wikipedia), blogs, micro-blogs (e.g. X, formerly Twitter) and web feed services (e.g. RSS feeds).

We recommend that you read the terms and conditions (including any privacy statement or policy) that apply to any web service you use. To the extent of any inconsistency, those terms and conditions relating to the web service’s handling of your personal information will prevail over this statement.

In this statement, “personal information” means any information from which your identity is apparent or can reasonably be ascertained.

Bevington & Partners may update this privacy statement from time to time. Any changes will be published on this page.

2. Collection of personal information

The types of personal information that Bevington & Partners may collect through its web spaces include:

• your name, email address, telephone number, IP address and other contact or identification details;
• the content of any online application, enquiry, submission, subscription, survey or complaint that you submit to any of our web spaces;
• the content of any other solicited or unsolicited electronic communication that you send to any of our web spaces;
• any registration information that you provide to use any web service accessible through any of our web spaces;
• the content of any comments that you post to, or otherwise make available on, any of our web spaces using any web service;
• any other information that you provide to, or make available on, any of our web spaces; and
• metadata relating to any electronic communications that you send to any of our web spaces (for example, your electronic address, the time and date sent and received, unique message identification, message type and message length).

Bevington & Partners relies on you to ensure that any personal information you provide to, or make available on, its web spaces is accurate, current, complete and relevant, and to advise us of any changes to that information.

You can browse any of our web spaces anonymously without disclosing your personal information. However, if you do not provide information requested for the provision of a service, we may not be able to provide that service to you.

3. Use of personal information

Our main purposes in collecting personal information are:

• to provide our services;
• to respond to an individual’s request;
• to maintain contact with clients;
• to keep clients and other contacts informed of the services we offer and of industry developments that may interest them, and to notify them of service offerings, seminars and other events we are holding;
• for general management and reporting purposes, such as invoicing and account management;
• for recruitment purposes;
• for purposes related to the employment of our personnel and the provision of internal services to our staff; and
• all other purposes related to our business.

Direct marketing

We may use personal information to market our services, including by email. You may opt out of receiving further marketing information from us at any time by writing to the Privacy Officer or emailing letstalk3@bevingtonpartners.com (see Contact us). Please allow 28 days for your request to be processed.

If we have contacted you by email, you may also use the unsubscribe function in that email to tell us you no longer wish to receive marketing information from us by email.

If we collect or use personal information in ways other than those stated in this statement, we will do so in accordance with the requirements of the Privacy Act.

Employee records

Employee records are generally exempt from the Privacy Act, so this statement may not apply to Bevington & Partners’ handling of information about its employees. For information about our practices relating to employee information, please contact us.

4. Disclosure of personal information

Bevington & Partners does not routinely disclose personal information to other organisations unless:

• disclosure is required by law;
• use or disclosure is permitted by this statement;
• we believe it is necessary to provide you with a product or service you have requested (or, in the case of a partner or employee of Bevington & Partners, it is necessary for or related to your role with us);
• it is necessary to protect the rights, property or personal safety of any member of the public or a client of Bevington & Partners, or the interests of Bevington & Partners;
• some or all of the assets or operations of Bevington & Partners are, or may be, transferred to another party as part of the sale of some or all of our business; or
• you give your consent.

We may also share non-personal, de-identified and aggregated information for research or promotional purposes. Except as set out in this statement, we do not sell or trade personal information to third parties, or allow third parties to use it.

Service providers

Bevington & Partners uses a range of service providers to help maximise the quality and efficiency of our services and business operations, including internal requirements such as recruitment and human resources. This means that individuals and organisations outside Bevington & Partners will sometimes have access to personal information we hold, and may collect or use it from us or on our behalf. These may include, but are not limited to, independent contractors and consultants, travel service providers, mail houses, off-site secure storage providers, website hosts, electronic database managers, event managers, credit managers and debt collection agencies. We require our service providers to adhere to our privacy guidelines and not to keep this information or use it for any unauthorised purpose.

If our staff obtain products or services offered by a third party under an agreement or arrangement between that third party and Bevington & Partners (such as a credit card provider), we may provide your personal information to that third party, including information relating to your use of those services.

5. Privacy on our websites

This statement applies to any personal information we collect via our websites, including www.bevingtonandpartners.com and www.xep3.com. In addition to personal information you provide to us directly (such as when you make a request or complete a registration form), Bevington & Partners may also collect personal information from you via its websites.

Cookies

Like many other websites, our web spaces and web services may use cookies from time to time. Cookies are small data files that a web space or web service places on your device to record aspects of your experience of it. Cookies are not used to identify you or record any of your personal information.

Your browser’s default settings may allow some or all cookies, but you can erase cookies from your device, block all cookies, or set your browser to warn you before a cookie is stored. However, a web space or web service may not function fully if you disable cookies.

Site statistics

To manage our websites properly, we may log certain statistics about users, such as their domains and browser types. None of this information specifically identifies an individual, and it is used solely to ensure our websites provide the best possible navigational experience.

Registered members

When a registered member logs in to our websites, they are identified by their username and password. The information we collect about members’ use of our websites is used solely to measure site performance and to help resolve technical difficulties.

Links to third-party websites

Our websites may contain links to websites operated by third parties. Bevington & Partners is not responsible for the privacy practices or policies of those sites, and we encourage you to review each site’s privacy policy, especially before disclosing any personal information through it. A link to a third-party website is not an express or implied endorsement, promotion or warranty of the products or services offered by, accessible through or advertised on that site.

6. Security of personal information

Depending on the purpose for which we have collected personal information (for example, registration for a Bevington & Partners event or a request for particular information or material), we may store some of that information electronically. Some or all of it may be available to partners and authorised staff of Bevington & Partners for use in accordance with this statement.

Bevington & Partners will take all reasonable steps to keep secure any information we hold about you, whether electronically or in hard copy, and to keep that information accurate and up to date. We also require our employees and data processors to respect the confidentiality of any personal information we hold.

7. Access to and correction of personal information

To request access to, or correction of, any personal information Bevington & Partners holds about you, please contact us.

We will provide access to personal information on request, except in the limited circumstances in which we are permitted to withhold it (for instance, where granting access would infringe another person’s privacy).

When you request access, we will ask for some form of identification (such as a driver’s licence or passport) so we can verify that you are the person to whom the information relates. In some cases we may charge an administrative fee to cover the cost of providing access.

8. Contact us

If you would like to know what personal information we hold about you, to request access or correction, or to opt out of marketing communications, please contact: